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  • Writer's picturePyxis

You're Doing It Wrong: Why Training Processes Need to Be Repeatable

Updated: Sep 26, 2023

In the dynamic world of veterinary medicine, training stands as one of the most critical elements in ensuring excellence in patient care and team efficiency. While individualized attention and "on-the-job" training have their merits, relying solely on these methods can lead to inconsistencies, inefficiencies, and a higher likelihood of errors. Enter the concept of repeatable training processes. Here's why they're vital and how veterinary practice managers can implement them.

The Value of Repeatable Training

Consistency: The most apparent value of a repeatable process is the consistency it brings. Every new hire, regardless of their past experience, goes through the same rigorous, standard training, ensuring that they are all on the same page. It reduces the risk of miscommunication, varied patient care approaches, or procedural inconsistencies.

Efficiency: A structured, repeatable training system minimizes the time supervisors or more experienced team members need to spend training new hires. By having a set process, trainers know exactly what needs to be covered and can do so systematically.

Measurement: When training processes are consistent, outcomes become more predictable and measurable. Veterinary practice managers can assess where the training is effective and where it might need adjustments.

Common Mistakes in Veterinary Training

Assuming One Size Fits All: While certain basics remain consistent, each individual may have unique learning needs. A repeatable process doesn't mean ignoring individuality; it means having a flexible framework that can accommodate different learning styles.

Neglecting Feedback: If trainers are just "going through the motions" without seeking or valuing feedback from trainees, they might miss critical areas of improvement.

Overloading Information: A common mistake is to cram too much information in a short time frame. A repeatable training process should break down information into digestible segments.

Creating a Repeatable Training Process

Document Everything: The foundation of a repeatable process is thorough documentation. This could be in the form of training manuals, digital guides, or even video tutorials. The aim is to have a reference point that can be revisited.

Use a Blended Approach: Combine traditional face-to-face training with e-learning modules, hands-on training, and shadowing sessions. Modern Learning Management Systems (LMS) can help streamline this blended approach.

Regularly Update Training Material: Veterinary medicine is continuously evolving. Ensure that your training material stays up-to-date with the latest advancements and best practices.

Implement Assessments: Regular assessments ensure that the trainee has understood and can apply their knowledge. It also gives trainers feedback on areas that might need more emphasis.

Include Soft Skills Training: While technical skills are vital, don't overlook the importance of soft skills like communication, teamwork, and client relationship management.

Establish a Mentorship System: Pair new hires with experienced team members. This "buddy system" ensures that new employees have a go-to person for queries and can learn from real-life experiences.

The Role of Technology in Repeatable Training

Modern technology, particularly Learning Management Systems, can play a pivotal role in ensuring that training processes are repeatable. Here's how:

  • Digital Libraries: Store all your training material digitally, ensuring easy access and updates. A good LMS will help you store and organize your materials.

  • Interactive Learning: Modern LMSs offer interactive modules, quizzes, and simulations, making learning more engaging and effective.

  • Data Analytics: Track your team's progress, identify areas of improvement, and get actionable insights to enhance training effectiveness.

  • Feedback Mechanisms: LMSs can provide platforms for trainees to give feedback, ensuring that the training process is always improving.

The mantra for modern veterinary practices looking to stay ahead should be "Evolve and Adapt." This holds especially true for training processes. By ensuring that training processes are repeatable, veterinary practice managers not only set their teams up for consistent success but also ensure that they are prepared for the ever-evolving challenges of veterinary medicine.

While setting up a repeatable training process might require an upfront investment of time and resources, the long-term benefits – in terms of team efficiency, consistency in patient care, and reduced training-related costs – are well worth the effort.

So, take a hard look at your current training processes. If they're not repeatable, it's time to make a change. Because, in the grand scheme of things, it's not just about doing things right; it's about doing the right things, right.

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